Administrative Assistant Job Opening in Glasgow - University of Glasgow Recruitment 2017

Administrative Assistant University of Glasgow Glasgow December 2017 : Anyone want to get to your pleasant working environment in addition to challenging. In a work environment that is friendly in addition to open with the instances, we ensure that every individual gets an equal opportunity to continue to develop their selves and their careers together with University of Glasgow. University of Glasgow possesses a friendly working environment, companionship, and mutual help. The leaders inside the University of Glasgow is also actively information, support, and cherish every positive thought given its employees. We believe that every employee requires a balanced living. Now this University of Glasgow is hiring Administrative Assistant with Glasgow, to get top quality human resources. The following is the entire information if you are serious about a career with University of Glasgow Glasgow.

Administrative Assistant December 2017
University of Glasgow Glasgow

To provide efficient and effective administrative support for the undergraduate programmes in the School of Veterinary Medicine, with particular responsibility for the undergraduate course administration, examinations and undergraduate students.
Main Duties and Responsibilities 1. In conjunction with course leaders, assist in the administration of the BSc/BSc[Hons]/MSci Veterinary Bioscience and BVMS undergraduate programmes by preparing integrated timetables; making examination arrangements for students with special needs; liaising with students, liaising with Advisers of Studies, other University subject areas and external examiners; maintaining student records on MyCampus, including updating assessments gained for coursework or examinations.
2. Act as first point of contact for BSc Veterinary Biosciences students and academics dealing with their queries or problems in a manner that represents the School in a positive, welcoming light; offering appropriate initial support to students in close cooperation with academic staff; liaising with course leaders in order to relay the correct information to students/other academic staff.
3. Administer and compile the timetabling of the lecture/practical timetables for all courses/years as instructed by Course Leaders dealing with ad hoc changes to timetables and bookings of lecture theatres, laboratories, meeting rooms and inform staff/students.
4. Prepare, distribute and collect coursework assignments and liaison with external lecturers;
preparing student handbooks and/or web materials to ensure they are ready for the new students at the start of the academic year.
5. Maintain and update the VLE (Moodle) for the BSc course site as requested by teaching staff and assist in the BVMS course site with the uploading of notes, quizzes, questionnaires and information for students.
6. Ensure the examinations are administered in accordance with Course Leaders’ instructions. Liaise with course lecturers with regard to examination questions and sample answers, as necessary. Prepare class & degree examination papers and advising Computing Service on marking procedures for each MCQ examination. Organise specific examination arrangements for special needs students.
7. Administer all aspects of the examinations results process including maintenance of spreadsheets and checking of marks. Production of data summaries of marks and other paperwork required by the external examiner in the required timeframe. Production of final marks sheets and grades for Board of Examiners Meetings. Responsible for the passage of accurate information re grades to MyCampus.
8. Ensure that Quality Assurance Good Practice policy is adhered to as required for Academic Audit. Maintain detailed literature on all aspects of Quality Assurance. Produce student questionnaires and collate summary statistics as feedback for course lecturers. Organise and clerk Focus Group meetings.
9. Providing a range of secretarial/administrative services to support learning and teaching within the School, including dealing with emails and telephone calls, using initiative to resolve queries where possible; organise and minute Programme Board meetings, Focus groups and Board of Examiners meetings; maintaining accurate records and filing systems to ensure the efficient running of subject areas; making travel arrangements.
10. To undertake other administrative duties assigned by the Undergraduate School Manager in relation to the smooth running of the Undergraduate School.
Knowledge, Qualifications, Skills and Experience Knowledge/Qualifications
A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3 ) or equivalent, and experience of personal development in a similar role.
A2 Working knowledge IT skills including Microsoft Word, Excel, Access, Powerpoint and Outlook.
B1 HNC/HND, VQ2/3, City & Guilds, or equivalent qualification in a business/administrative subject area or evidence of progression and development experience
B2 Knowledge of methods of HE assessment
B3 Knowledge of the University systems, e.g. MyCampus, Timetabling, Echo 360, EvaSys
B4 Knowledge of Virtual Learning Environments (VLE) (e.g. Moodle)
B5 Knowledge and understanding of developing and maintaining databases.
B6 Understanding of the University structure and academic regulations.
C1 Good organisational and administrative skills
C2 Excellent interpersonal skills.
C3 Ability to plan and work up to 1 year in advance.
C4 Ability to identify administrative problems and formulate appropriate solutions.
C5 Tact, diplomacy and discretion.
C6 Able to work with minimum supervision and as part of an extended team.
C7 Able to work proactively, multi-task and to use initiative.
C8 Good attention to detail.
D1 Ability to operate software for compiling and manipulating databases and production of documentation in Word, Powerpoint and Excel.
E1 Previous and relevant experience working in a busy office environment and multi-tasking.
E2 Experience of working in a higher education environment.
F1 Knowledge of administrative and organisational systems
F2 Experience clerking committees
Job Features Dimensions
BSc – 18 individual course covering years 1-4
Customers: BSc approx. 100 students, 18 course leaders, School QA Officer, class reps, external examiners, guest lecturers, central University administration, Senate, Registry, Central Room Bookings.
BVMS approx. 135 students per year (~650)
Arranging and clerking of student focus groups and course team meetings to meet QA requirements.
Arranging and clerking of student focus groups and course team meetings to meet QA requirements.
Management of the archive of all examination scripts – in accordance with QA policy to ensure security and confidentiality and ease of retrieval.
Compilation of degree examinations timetable and informing course lecturers of marking deadlines to ensure time constraints are met.
Planning and Organising
To plan and organise workloads effectively and efficiently covering the various courses and completing them within the specified time constraints, ensuring that the requirements of the unit are met.
Set priorities and ensure that deadlines are met.
Proficiency to handle confidential matters expeditiously.
Develop and implement systems to standardise and improve procedures across the courses where appropriate.
Decision Making
Responding to student and staff enquiries.
Prioritising workload effectively.
Own initiative used in handling specific issues.
Internal/External Relationships
To liaise internally with the School QA Officer, course leaders, students and unit staff on a daily basis, ensuring information is disseminated appropriately.
To be in contact each term with central University services such as the Bedellus, Central Room Bookings, Computing Services and Registry with regard to timetables and examinations. Communicating by e-mail and telephone with guest lecturers and external examiners.
Problem Solving
To act as first point of contact for course enquiries from both students and lecturers. Use initiative and judgement to resolve problems independently or advise to whom enquiries should be forwarded.
The degree examinations process in particular involves a very large workload in a short timeframe. A considerable amount of forward planning and time management is required.
The post holder will initially be based within the School of Veterinary Medicine for a period of 6 months. Thereafter, the post holder may be required to transfer to a post to an alternative post within the College of Medical Veterinary & Life Sciences.
Additional Information
A UK-wide Athena SWAN Charter was established in 2005 to encourage and recognise commitment to advancing the careers of women in science, technology, engineering, maths and medicine (STEMM) employment in higher education and research. Overseen by the Equality Challenge Unit, the charter was expanded in May 2015 to recognise work undertaken in arts, humanities, social sciences, business and law (AHSSBL), and in professional and support roles, and for trans staff and students. The charter now recognises work undertaken to address gender equality more broadly, and not just barriers to progression that affect women.
The University is fully committed to tackling gender inequality in its work, learning, teaching and research environment and to support this currently holds an Athena SWAN Bronze Award at institutional level.
A number of Schools and Research Institutes currently hold Athena SWAN departmental awards including the School of Veterinary Medicine, with others working towards recognition at this level.
The University has a range of initiatives to support work-life balance and to promote a family friendly culture. This includes:
- Flexible Working Policy and policies on staff leave covering adoption, maternity, paternity, shared parental leave; time off to care for dependents; and bereavement leave:
- Nursery provision:
Gilmorehill Campus -
- and a range of other benefits, including childcare vouchers:
Standard Terms & Conditions Salary will be on the Management, Professional and Administrative Grade, level 4, £18,777 - £21,585 per annum.
This post is full time (35 hours per week) and is open ended.
New entrants to the University will be required to serve a probationary period of 6 months.
The successful candidate will be eligible to join the National Employment Savings Trust (NEST) Pension Scheme.
Vacancy reference: 019413, Closing date: 6 December 2017.
It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment.
We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity
The University of Glasgow, charity number SC004401.
  • Apply for this job
  • Email these job details to a friend
  • Back to search results

Throughout a filing job applications in the actual University of Glasgow Glasgow December Glasgow , you will get a great deal of competitors. Therefore , try to help to make a job application notice and curriculum vitae are usually really good level of quality so that can acquire the attention of the company and you actually will be known as to take the actual test job interview. In the event you do definitely not understand how to help complete a job program letter effectively, in that case immediately learn of web sites that provide comprehensive information on how to write employment application that tend to be easily and widely available on often the internet. Once a person discover how to write the particular opening series, a person have to learn how to include the correct word in a job plan letter. In case all the requirements usually are successfully you meet up with, then please mail your job plan via the "Apply" key below.

Posted at 2017-11-20 21:33 Location
Apply Job Online x

Enter your name and your primary email address to get latest job informations from to your mail.

Report Job x
If you find a job that was allegedly a fraud, immediately report via this form. We are not responsible for all the information on this website. All information is automatically displayed from Third Party web service.

Related Postings

Support Worker - Glasgow

The Social Care Community Partnership Glasgow 2017-12-14 18:18

Due to an increase in demand from the clients we work in partnership with, The Social Care Community Partnership are currently recruiting for experienced...

SLA03629 - Development Officer - South Lanarkshire Men's Shed

South Lanarkshire Hamilton 2017-12-14 15:15

The role will involve working alongside the Project Manager of Seniors Together, the local community and relevant partners to set up the mobile shed to required...

Sales Events Coordinator, Slug and Lettuce Glasgow

Slug and Lettuce Glasgow 2017-12-14 18:44

We are the largest privately held Pub and Bar operator in the UK and we are looking for a smart, outgoing Sales & Promotions Coordinator to join our team,...

Civil working Foreman

Global Recruitment Group Lanarkshire 2017-12-14 18:19

SMSTS / SSSTS, CSCS and CPCS operating licenses preferred (although training will be given). You must also have and in date SMSTS / SSSTS, CSCS with First Aid...

Support for Learning Assistant

East Dunbartonshire Council Bearsden 2017-12-14 15:15

You will provide support to children and young people with additional support needs within Bearsden Primary school....

Senior Reporting Accountant - Scotland

BCT Resourcing Airdrie 2017-12-14 18:52

To be successful in your application for this role, it is essential that you are a qualified accountant (ACA/ACCA)....

Tour Manager

Glasgow School of Art Enterprises Ltd Glasgow 2017-12-14 17:05

With strong organisational skills, a background in tour, experience or event development and experience in sales and bookings, also desirable would be a keen...

Classroom Assistant at Crosshouse Primary School

East Ayrshire Council Crosshouse 2017-12-14 15:15

The duties of the post involve Regulated Work with children and/or protected adults, as specified in the Protection of Vulnerable Groups (Scotland) Act 2007....

ARL Company Accountant

Ably Resources Ltd Glasgow 2017-12-14 16:25

Safeguarding Ably Resources Limited from undue financial risk Reporting accurate monthly management accounts, budgets and forecasts in a timely manner Providing...

Payroll Officer - iTrent - Glasgow - 3 months

Parity Professionals Glasgow 2017-12-14 15:10

Payroll Officer - iTrent - 3 months - Glasgow Dynamic Payroll Officer with iTrent experience required for 3-month contract (starting Mon 8th January 2018) with...

Senior Sous Chef

House for an Art Lover Glasgow 2017-12-14 16:57

This position would suit someone with at least 5 years Sous Chef experience at high level that would include banqueting, hotels & restaurant standard training....

Health Care Assistant

The Social Care Community Partnership Glasgow 2017-12-14 16:25

Driving License would be an advantage but not essential *. You Must provide us with 2 x Employment References *....

Air Conditioning Installation pair

Strong Recruitment Group Motherwell 2017-12-14 16:25

City and Guilds or NVQ level 2, 3 in air conditioning and refrigeration *. City and Guilds F Gas 2079 *. Extensive background in air conditioning installation *...

IT Reseller Account Manager

REALISE RECRUITMENT LIMITED Glasgow 2017-12-14 18:51

Sales Executive, Sales Consultant, Sales Manager, New Business Sales, Account Manager, Account Executive, Field Sales Account Manager, Field Sales Executive,...

Transport Planner

Jarvis King Glasgow 2017-12-14 16:25

Degree qualified or similar, you will have experience as a Transport Planner for road and/or public transport studies with the ability to contribute to the...

Inventory Manager

Alliance Healthcare Coatbridge 2017-12-14 14:41

Our service centers play a pivotal role in the success of our business and are responsible for ensuring that we deliver potentially life saving medicines to an...

HGV Technician

Kemp Recruitment Ltd Glasgow 2017-12-14 16:25

In order to be considered for the role of HGV Technician, you will hold a full, industry recognised qualification (City & Guilds / NVQ level 3 in heavy vehicle...

Construction Planner

Harvey Beric Associates Motherwell 2017-12-14 18:19

You should also be familiar with master programming and have knowledge of project planning processes and procurement processes necessary for designing and...

Operations Supervisor – Amazon Logistics - Glasgow Glasgow 2017-12-14 17:42

Our entire business works hard to delight our customers – from the second an order is placed online to the seamless coordination of that order behind the scenes...

Architectural Technician/Manager (Housebuilder)

Glasgow 2017-12-14 15:59

You will need to have experience in running your own sites and dealing with the relevant queries. You will need to be a qualified Architectural Technician...

City Index : A B C D E F G H I J K L M N O P Q R S T U V W X Y Z